Laptop renting and leasing for companies
The laptop is the equipment that ages fastest and the one that costs most to maintain after the third year. Renting turns that irregular expense into a fixed monthly rent and makes sure the fleet renews itself, without a new investment decision every time.
- 12 to 60 months of term
- 100% of the rent is an operating expense
- 48 h to receive the scenarios
Why it makes sense for laptops
A fleet of purchased laptops has a silent problem: from the third year onwards, maintenance costs rise while the book value falls to zero. The company is left with out-of-warranty, slower equipment and no approved budget to replace it, because replacement needs a new capital investment, and that is always the first thing to be postponed.
With renting, renewal is agreed from the start. At the end of the term you return the equipment and start a new contract with new machines, with the rent staying in the same range. The cycle no longer depends on a yearly decision.
- A fixed rent for the whole contract, known from day one
- On-site warranty included for the whole term, with no equipment out of support
- Replacement in case of failure with no unexpected extra cost
- New workstations added to the contract as the team grows
What usually goes into the contract
The most common mistake is financing only the machine. A laptop on its own does not get anyone working: it still needs the dock, the monitor, the headset, the corporate image and the Intune enrolment. All of that can go into the same rent, and it should, because they are costs the company will have anyway.
Software and services can be included too, within limits that vary between funders. It is one of the reasons to compare: not all of them accept the same share of services against hardware.
Brands and configurations
We work with Dell, HP, Lenovo and Apple, and the choice of brand does not restrict the funder. This matters: a mixed fleet, with Dell laptops for the general team and MacBooks for design, can live in a single contract, with a single rent and a single renewal date.
Typical investment per workstation
| Configuration | Components | Investment |
|---|---|---|
| Essential workstation | 14" i5/16 GB laptop, dock, 24" monitor | €1,150 |
| Premium workstation | 14" i7/32 GB laptop, dock, two 27" monitors | €2,100 |
| CAD/engineering workstation | Mobile workstation with dedicated GPU, 64 GB | €3,600 |
Investment values excluding VAT, for guidance only. The rent depends on the term, the volume and the risk assessment.
Frequently asked questions
Can I keep the laptops at the end of the contract?
It depends on the type of contract. In operating renting, returning the equipment is the rule, and that is what keeps the rent low. In a finance lease there is a purchase option at a residual value set at the start. In the scenarios we send, we always state what happens to the equipment in each option; it is the difference that weighs most in the comparison.
What if an employee breaks or loses a laptop?
That is why we recommend all-risk insurance included in the rent. Without it, the company still has to pay the rents for equipment it no longer has. With it, the equipment is replaced and the contract carries on.
What is the minimum number of workstations?
There is no minimum number of units, there is a minimum value: €500 of investment, excluding VAT. In practice, a single well-equipped workstation is already enough for a contract, although it is from €2,500 that we can get the four funders to compete.
Can I add workstations in the middle of the contract?
Yes. The usual way is an addendum to the existing contract, with the rent for the new workstations aligned with the end date of the original contract, so that everything renews at the same time.
Keep exploring
Computer and desktop renting and leasing
Fixed workstations, all-in-ones and mini PCs are still the right choice for counters, receptions, laboratories and production lines.
Server renting and leasing
Infrastructure is the IT investment with the highest ticket and the longest cycle.
IT equipment renting for clinics and healthcare
A clinic cannot have a front desk out of action.
See the rent for each model in the store
Rents per unit over 36 months, excluding VAT, with a 3-year warranty covering the contract. Order online, businesses only.
Want to see the numbers for your case?
Tell us what you need to equip. We consult the four funders and send back compared scenarios within 48 working hours, with no commitment.